Case Study: Language Services for the ATCM Event
The Antarctic Treaty Consultative Meeting (ATCM) was supported by Seprotec with translation and interpreting services, as this case study explains.
For simultaneous sessions, the event required multilingual interpreting in Spanish, French, English and Russian.
Seprotec oversaw a group of highly skilled interpreters and translators who made sure that all presentations and paperwork were correctly translated in real time, facilitating effective communication among delegates.
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Objective
To provide comprehensive translation and interpreting services for a two-week international conference, ensuring that all participants could access discussions and documentation in the organization’s official languages: Spanish, French, English and Russian.
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Challenge
The event required highly specialized linguists with expertise in law, government, environmental issues and science.
Simultaneous sessions sometimes took place in multiple rooms, requiring duplicated interpreting teams.
In addition, supporting documentation had to be translated into all official languages under extremely tight deadlines, while ensuring interpreters and translators worked as a coordinated, interchangeable unit throughout the event. -
Implementation
Seprotec delivered an integrated translation and simultaneous interpreting solution.
A specialized team of translators and interpreters was assembled, supported by a contingency plan and a two-month preparation period during which linguists received extensive reference materials.
Seprotec also deployed an on-site management and coordination team to oversee communication with the client, coordinate interpreting resources and manage the review and quality assurance of post-event documentation before publication. -
Result
The client’s language requirements were successfully managed through a single provider, allowing organizers to focus on the event itself.
Dedicated on-site coordination created a single point of contact and reduced administrative workload.
Extensive preparation ensured interpreters and translators were fully familiar with the subject matter, enabling all sessions to run smoothly, efficiently and without disruption throughout the meeting.